Last updated: 5 th August 2020
Under the EU’s General Data Protection Regulation (“GDPR”): Personal Data is defined as “any information relating to an identified or identifiable natural person (‘data subject’); by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
WHO IS THE DATA CONTROLLER?
A Data Controller is the individual or legal person who and is responsible to keep and use personal data in paper or electronic files. We are the data controller as defined by relevant controls data protection laws and regulation.
The lawful bases for processing are set out in Article 6 of the GDPR. At least one of these must apply whenever personal data is to be processed:
(a) Consent: you have given WISPA clear consent for your personal data to be processed for a specific purpose.
(b) Legal obligation: the processing is necessary for WISPA to comply with the law.
(c) Vital interests: the processing is necessary to protect someone’s life.
(d) Public task: the processing is necessary for WISPA to perform a task that is in the public interest or for its official functions, and the task or function has a clear basis in law.
(e) Legitimate interests: the processing is necessary for WISPA’s legitimate interests, or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data that overrides those legitimate interests.
WHAT ARE YOUR RIGHTS IN RESPECT OF YOUR PERSONAL DATA?
1. The right of access.
2. The right to rectification.
3. The right to erasure or right to be forgotten.
4. The right to restriction of processing.
5. The right to be informed.
6. The right to data portability.
7. The right to object.
8. The right not to be subject to a decision based solely on automated processing.
You can exercise your right to prevent such processing by contacting us
at [email protected]
INFORMATION WE MAY COLLECT FROM YOU:
We may collect personal information from you in the following ways:
When you make a phone call or send an e-mail to seek information about
- Recruitment and employment;
When you have made a referral or been referred to us via any method whether directly or indirectly;
- You have used our services or benefited from our services in any way
- Through our use of the Cookies on our website/app (please see the Cookies section below)
- Through your request for publications and other marketing materials;
- Through your request for information about our services and related topics and events;
- Through your registration for events;
- Through your contacting us with enquiries and comments.
If you take one of the steps mentioned above, we may collect and process personal
information about you such as:
- Your name, address, email address and other contact information;
- Records of your correspondence with us, if you have contacted us;
- Health data;
- Details of your visit to the website/app;
- Information about your service user experiences
Any other information provided to us when you contacted us for using our services- age,
health information including details of disability etc.
INFORMATION OTHERS MAY SHARE WITH US ABOUT YOU:
We never buy personal data from third parties or trade data with other companies. However, there are times when we will share your personal data with our funders and partners where it is in our legitimate interests to do so.
WHERE WE STORE YOUR PERSONAL DATA:
The data that we collect from you will be processed by us and is strictly confidential. Your personal information will be processed in accordance with GDPR.
USES MADE OF THE INFORMATION:
We will process any of your personal data, in accordance with our obligations under applicable data protection laws and regulations, for the following reasons: to provide you with the services you have requested; to comply with applicable laws and regulations; for administrative purposes; to assess enquiries; and to provide you with information about us and our services. If, at any time, you do not wish to receive further information about us and our services, contact us at [email protected].
HOW LONG WE KEEP YOUR INFORMATION:
We retain the personal data processed by us in a live environment for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation. In addition, personal data may be securely archived with restricted access and other appropriate safeguards where there is a need to continue to
the website/app and provide you with a good experience when you browse the site. A “cookie” is a tiny element of data that a web site can send to your browser, which may then be stored on your hard drive so we can recognize you when you return. You may be able to set your browser to notify you when you receive a cookie. Our cookies collect the operating system and browser that a visitor is using.
Any complaints about our use of personal data please send an email with the details of your complaint to [email protected]